Submission flow
01
Submit
Author uploads manuscript
02
Screen
Desk check & assign
03
Review
Peer review & reports
04
Decide
Accept, revise, or decline
Vol. 01 · Launching soon · Institutional partnerships
Rethinking manuscript management.
Transform antiquated email-based editorial workflows into AI-powered digital processes. A unified platform for journals, university presses, and research institutions to run the complete manuscript lifecycle — submission, peer review, and publication — in one place.
One desk. Two flows. No more email chains.
Stay audit-ready from first submission through publication.
Publication flow
01
Accept
Handoff to production
02
Produce
Copyedit & typeset
03
Proof
Author & editor proofs
04
Publish
Issue, DOI, archive
The problem
Replace fragmented editorial workflows
Move from fragmented email-based processes to a unified, automated platform — without splitting review and production across two products.
Centralized submission
A single portal for all manuscript submissions — replacing email attachments, shared drives, and version confusion.
Automated workflows
Smart routing, reviewer assignment, deadline tracking, and notifications without manual coordination.
Reliable change tracking
Robust version history with maintained change logs and a clearly structured audit trail across review and production.
Who it serves
Built for the teams who run journals
ManuscriptFlow serves every stakeholder in an institutional buying decision — from the editor’s desk to IT review.
Editors-in-chief & managing editors
See pipeline status, reviewer load, and decision times without chasing threads. Route manuscripts, record decisions, and keep the board aligned.
Journal administrators
Streamline submission tracking, reviewer invitations, deadline management, and compliance reporting across titles and special issues.
Production & press teams
Receive accepted manuscripts into a publication flow: copyediting, proofs, issue assembly, DOI registration, and archival handoff.
IT & information security
Evaluate SSO/SAML readiness, data residency, audit trails, and role-based access controls built for institutional procurement.
Capabilities
Everything a modern press desk needs
Built for institutional scale with enterprise-grade features — and a dual-flow architecture most editorial systems still treat as two products.
Policy-based access
Interfaces for authors, reviewers, editors, production staff, and administrators — governed by your policies.
Automated editorial routing
Smart assignment, notifications, and milestone tracking from desk reject to final decision.
Enterprise security
Encryption, granular permissions, and audit trails designed for institutional expectations.
Analytics dashboard
Track submissions, review cycle times, bottlenecks, and publication throughput.
Cloud-native
Deploy across a journal, a press, or an entire institution without infrastructure overhead.
Publishing integrations
DOI / Crossref-ready metadata, repository export, and campus SSO. Additional connectors on the roadmap.
Advanced platform
Purpose-built for serious editorial work
From centralized submissions and multi-stage peer review to production tracking and publication — ManuscriptFlow delivers enterprise-grade capabilities for scholarly publishing.
Advanced review system
A unified interface for authors, reviewers, associate editors, editors-in-chief, production staff, and administrators. Real-time comments, in-product responses, and moderated discussion — without leaving the manuscript.
- Unified workspace for every role in the review and publication chain
- Reviewer reports, confidential comments, and author-facing letters in one record
- Respond inside the interface — no parallel email threads
- Administrative oversight with automated reminders and escalation
Submission and publication, not a handoff
Most systems stop at the decision letter. ManuscriptFlow continues: accepted work moves into production with the same identity, versions, and audit trail — copyedit, proofs, issue placement, and publish.
- One manuscript record from first file to published article
- Production tasks, proof rounds, and issue assembly on the same desk
- Metadata that travels: authors, funders, licenses, DOIs
- Archive and repository export when the issue closes
Enterprise-grade security
Built with security at its core. Encryption, comprehensive audit trails, and alignment with international data-protection standards keep confidential manuscripts and reviewer identities protected.
- AES-256 at rest and TLS 1.3 in transit
- SSO / SAML via Shibboleth, Okta, Azure AD, and LDAP
- Governance aligned with GDPR expectations
- Immutable logs of every submission, review, and decision
Workflow automation
Less coordination. More editorial judgment.
Reduce manual work with automation that handles the repetitive tasks so editors and production staff can focus on the manuscript.
Comprehensive audit logs
Capture every submission, review, decision, proof, and publication event with a permanent, fully traceable history.
Deadline management
Set review and production dates, send reminders, and track progress against the issue calendar with clear ownership.
Reviewer assignment
Invite and assign reviewers based on expertise, availability, and workload — with conflict-of-interest checks in the workflow.
Status notifications
Keep authors, reviewers, editors, and production informed as a manuscript moves from queue to published article.
Technical excellence
Infrastructure researchers and presses actually need
Modern foundations for versioned scholarly work — not a generic document store with a review label.
Version control
Full history across original, revised, accepted, and published files — compare, restore, and branch major revisions.
Advanced search
Find manuscripts, reports, and metadata instantly. Filter by status, editor, issue, author, or date.
Export & publish
PDF and Word with comments, citation-ready metadata, and publication packages for the website or repository.
Compared with the old desk
Email and spreadsheets were never a press system
| Capability | ManuscriptFlow | Email + files + spreadsheets |
|---|---|---|
| Submission intake | Single portal, validation, and complete records | Attachments scattered across inboxes |
| Peer review | Structured reports, deadlines, and identity controls | Ad-hoc requests, lost reminders |
| Publication | Production, proofs, and issue publish on the same record | Handoff to another tool — or another inbox |
| Version history | Every file, comment, and decision retained | v3_final_REALLY_final.docx |
| Analytics | Cycle time, bottlenecks, and issue throughput | Limited or manual reporting |
| Security & audit | SSO, roles, encryption, immutable logs | Personal accounts and untracked forwards |
For institutions
Licensed to journals, presses, and research organizations
Enterprise platform for scholarly publishing. Individual authors cannot purchase directly. If you would like your institution or society to evaluate ManuscriptFlow, request early access and we will follow up.
Who we serve
Journals, scholarly societies, university presses, and research institutions managing manuscript submission, peer review, and publication across one title or a full portfolio.
How we work
Deployment tailored to your editorial workflows. Dedicated onboarding and ongoing support for your organization — cloud-native, with on-premises options where required.
Questions
Frequently asked
What is ManuscriptFlow?
ManuscriptFlow is an AI-powered manuscript management platform for journals, university presses, and research institutions. It automates the complete manuscript lifecycle — from author submission and peer review to editorial decision, production, and publication.
Who can use ManuscriptFlow?
ManuscriptFlow is licensed exclusively to journals, societies, presses, and research institutions. It is not available for individual purchase — your organization must adopt the platform.
How does ManuscriptFlow improve editorial management?
It replaces legacy email-and-spreadsheet workflows with a unified digital platform. Early partner conversations focus on shorter review cycles, clearer ownership, and a publication flow that does not start in a second system.
Do you really run submission and publication together?
Yes. That is the product. Screening, reviewer assignment, peer review, and decision live beside copyediting, proofs, issue assembly, and publish — one manuscript identity the whole way.
How does ManuscriptFlow handle compliance and data protection?
ManuscriptFlow follows internal compliance practices including encryption, role-based access, audit trails, and privacy-by-design architecture. External certifications such as SOC 2 Type II are planned as we scale with institutional partners.
Can ManuscriptFlow integrate with our existing systems?
Campus SSO is designed for Shibboleth, Okta, Azure AD, and LDAP / Active Directory. Publishing connectors — including DOI / Crossref metadata, repositories, and related campus systems — are on the roadmap and can be prioritized during institutional onboarding.
Early access
Ready to modernize your editorial workflows?
Join the launching-soon list. We are opening institutional partnerships for journals, university presses, and research offices that want submission and publication on one desk.
Enterprise security
Internal compliance standards
Dedicated onboarding